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Part Time Administrative Assistant - Borders Youth Project, Galashiels

This job has expired, and cannot be applied for.

Posted By: Penumbra
Address:
Contact: 0131 475 2380
Date Posted: 30th Sep 2008
Salary: £15,357 to £16,713
Location: Other (TD1 1BW)
Reference Code: Pt Admin Assistant Borders Youth Project
Views Since Posting: 316
Full Description:

Penumbra promotes an inclusive, person-centred approach in supporting people with mental health issues, enabling them to discover and move towards their desired life. You would be responsible for providing a secretarial, administrative and reception service.

Job Title: Administrative Assistant

Responsible To: Support Manager (Borders Youth Project)

Salary: £15,357 to £16,713 (point 15 – 19) pro rata

Working Hours: 25 hours per week.

Special Conditions: no special conditions apply

Job Summary - To provide administrative support to the Support Manager and allocated staff.

Responsibilities

· Answer incoming calls and greet visitors to the office.
· General secretarial and administrative support including word processing, spreadsheets, database, photocopying, distributing documents and filing.
· Assist with maintenance and updating of computerised and paper records and Reports.
· Prepare and distribute incoming/outgoing mail.
· Contribute to the organisation of events as required.
· Attending & Minuting Meetings
· Typing of correspondence, minutes, reports and other documentation.
· Maintain the general office diary.
· Order and maintain stationery supplies.
· Undertake such other duties as may be require by your line manager.

Employee Specification – Administrative Assistant

EducationQualifications Training Essential· Good secondary level education.Desirable· Administration qualification
Experience Essential· Working as a member of a team.· Experience of reception/telephone work.· Experience of working in an office environment.Desirable· Experience of working in a Social Care Organisation.· Experience of working without ongoing managerial supervision.
Technical Skills Essential· Excellent keyboard skills.· Experience of Microsoft Office.· Good communication skills.· Experience of managing databases.Desirable· Experience of desktop publishing and presentation packages.
People Skills Essential· Ability to get on well with people from a range of backgrounds by exercising tact and diplomacy.· Ability to prioritise work.Desirable· Flexibility
Equal Opportunities Essential· Commitment to Equal Opportunities.

To apply for this position please print off and fill out the application form and recruitment monitoring form available below and send to:

Penumbra, Norton Park, 57 Albion Road, Edinburgh EH7 5QY

For our application form please Click
Here

For our recruitment monitoring form please Click
Here

Alternatively, complete both forms on-line, save and send as an attachment to humanresources@penumbra.org.uk

The closing date for receipt of completed application forms is Friday 24th October 2008.

I am sorry we do not accept CVs by way of application.